Opportunities for 2021/22
Chair or Co-Chairs
Vice Chair or Co-Vice Chair
Members-at-Large, Coordinators and Committees
Past PAC Chair
There are also other (non-executive) positions that focus on a variety of areas that in the past have included:
- Kindergarten Representative
- Canadian Parents for French
- Class Representative Coordinator
- Fun Lunches
- Emergency Preparedness
- Welcome to Willows
- PAC meeting hospitality and signage
- Bike to School week
- Allergy Liaison
- Back to School Stationery supplies
These positions may be subject to change in 2021/22, depending on the direction of the new PAC Executive. They also may be combined with Executive positions depending on individual interests or skills. Time commitment for these positions vary, however these members are expected to attend monthly PAC meetings and to report on their activities at these meetings when it is appropriate.
This position is filled by, yes you guessed it, the past PAC Chair (Cindy for 2021/22). This position on the executive is an advisory role where support and all past wisdom are passed on to the current executive group.
“It’s a myth that the PAC is a clique. It’s a mix of parents representing all grades - working in the home, working out of the home, moms, dads, single, coupled, one kid, multiple kids - but they have one thing in common: to enrich the school experience for their kids and future ones too. The PAC isn’t all about fundraising either. It’s about building connections with each other, with staff and with our wider community...Being present at PAC meetings, being a class rep or being on the PAC executive are all important parts of what makes Willows the school it is. Our school thrives when a dynamic group gets together to generate new ideas, to follow through with tried and trusted plans and to support school community...It has been an honour and a privilege to volunteer with the fabulous folks of the Willows family. I’m excited to see what the next evolution of PAC parents does!” ~ Bronwen, PAC Chair, 2015-2017.
The role of Treasurer will suit someone who is good with numbers and who is qualified or skilled in the field of accounting or bookkeeping. The Treasurer ensures that PAC funds are properly recorded and accounted for and disburses funds by cheque as authorised by the executive. In addition, the Treasurer drafts PAC budgets in consultation with the PAC executive and applies for an annual BC Gaming Grant. They prepare financial reports to present at meetings and prepare and submit reports on gaming funds spent to the government.
Approximate time commitment: 2 hours per week, dependent on if it’s a meeting week. Some weeks don’t require any time.
“If you are interested in learning more about how the finances of a not-for-profit organization are managed then this is a role that might be of interest to you! Volunteering on the PAC has given me an opportunity to meet new parents, to get to know the staff at Willows better and has provided me with an opportunity to exercise my skillset in a volunteer capacity.” ~ Jenny, PAC Treasurer, 2016 - 2021.
The secretary records, distributes and files minutes of PAC meetings, as well as keeping up-to-date copies of the constitution and by-laws. They prepare and maintain and distribute other documentation as requested by PAC members. The secretary also receives and processes correspondence on behalf of the PAC and ensures safekeeping of records.
Approximate time commitment: 1 hour per week, dependent on if it’s a meeting week. Some weeks don’t require any time.
The position of PAC Secretary would be best suited to someone who enjoys taking notes and being part of the planning process and has a good recall for discussions and topics of previous meetings. They also need to be able to commit to almost all meetings for the year. This position is one of the least commitment heavy roles in the executive, so it works with a lot of different schedules.
Specific desired skills – good typing skills, able to summarize main points of a discussion, good organisational skills.
“I joined the PAC to feel like I was part of the process of contributing to the school. I also wanted an avenue to meet parents I would have otherwise not had a chance to meet... I also feel that people are often afraid of attending meetings for fear of getting roped into helping. This is very rarely the case. More often, parents get an evening away from the bedtime duties - and cookies!“ ~ Krissy, PAC Secretary, 2018-2021.
Victoria Coalition of Parent Advisory Council (VCPAC) Representative
The VCPAC Representative can be combined with any of the other Executive or Co-ordinator or Member at Large roles. They attend all VCPAC meetings and represent the school at these meetings. They report regularly to the PAC members at monthly meetings and vice-versa to the VCPAC. They receive correspondence from the VCPAC on behalf of the Willows PAC. Click for more information about the VCPAC.
The PAC Chair or Co-Chair/s is an advocate for parents at the school and communicates regularly with school administrative and leadership staff. They work with the PAC executive group on projects and events to improve the school for all students. This position can be filled by one or more people who work together to fulfill this role.
The PAC Chair: provides leadership in the council’s day to day business. They consult with, take direction from and represent the parents of the school. They work with the PAC team to achieve set goals. As well as attending and facilitating all PAC related meetings (usually 1 per month), they should be familiar with the Constitution and By-laws and Code of Conduct.
Approximate time commitment: 1-2 hours per week, possibly more when there is upcoming event or project, less if there are no events. The Chair position term is 2 years.
The position of PAC chair would be best suited to someone who enjoys working within a team and speaking with parents and admin of our school, has ideas for change and improvements they would like to share.
“I’ve really enjoyed my time as PAC Chair, it’s not a big scary, time consuming job as people often think. I’ve gotten to know more parents than I would otherwise and have a great relationship with the school principal and staff. And, at school events, when you get to hand out the treats, freezies or ice cream, you are the most popular parent at school! I’ve had a great team to work with, everyone is happy to help each other out, and it’s a lot of fun!” – Cindy, PAC Chair, 2017-2021.
It's a fresh start for the PAC, we are looking to fill multiple positions for the 2021/22 school year. Volunteering is good for the soul! Being involved with the PAC at Willows gives you the chance to have a direct impact on the school, your child's education and experiences...and you can have fun and make new friends too!
If you are interested in any of these executive or non-executive positions for the 2021/22 school year, please email Cindy firstname.lastname@example.org. No past PAC experience is necessary!
The PAC Vice-Chair supports the PAC Chair in their role and may assume their duties where needed. There may be one or more people who work together to fulfill this role. This position can be combined with any Member-at-Large or Co-ordinator position. E.g. currently it is combined with the Communications role.
Approximate time commitment: 1-2 hours per week, possibly more if there is an event or project, less if there are no events. Vice-Chair is expected to attend monthly PAC meetings.
This role would suit someone who likes working with a team and who enjoys speaking with other parents and staff and working on projects and events.
"I joined the PAC executive because I believe that through parental involvement and modelling, our kids can learn about the importance of community, collective action and the fact that people of all ages, backgrounds and abilities can impact positive change. I'm looking forward to working with a new group on the executive in 2021/22!" ~Karen, PAC Vice-Chair and Communications, 2020 - current.
Each year we look for dedicated parents/guardians to step up and act as Class Representatives! This volunteer role comes with a template for success and the flexibility to tailor it based on your unique classroom experience. Acting as Class Rep is your opportunity to be more connected to your child’s classroom, the teacher, other parents and the school. Increased involvement leads to increased connectedness for both you and your child.
As Class Rep you will:
Keep parents informed about the happenings of the classroom, school, and PAC
Compile accurate class lists and be responsible for maintaining them
Help build community within your classroom and the school
Attend PAC meetings
If you are interested in acting as your child’s Class Rep, please email the Class Rep Coordinator at email@example.com.
In the subject line please include: the teacher’s name and Div # (if you know it)
In the body of the email please include: your name, email address, and phone number
This may be a shared position based on interest in the role.