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Volunteer opportunities

Many hands make light work! Besides the truth that volunteering is good for the soul, it's also good for the school. Being involved at Willows gives you the chance to have a direct impact on your child's education and experiences...with the bonus of making new connections yourself.

If you are interested in any of these roles, please email us! willowspac@gmail.com. No past experience is necessary.

Chair 

The PAC Chair is an advocate for parents at the school and communicates regularly with school administrative and leadership staff. They work with the PAC executive group on projects and events to improve the school for all students. This position can be filled by one or more people who work together to fulfill this role.

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The PAC Chair provides leadership in the council’s ongoing initiatives. They consult with, take direction from and represent the parents of the school. They work with the PAC team to achieve set goals as well as attending and facilitating all PAC related meetings (usually 1-2 per month), they should be familiar with the Constitution and By-laws and Code of Conduct.

 

Approximate time commitment: 2-3 hours per week, possibly more when there is upcoming event or project, less if there are no events. The Chair heads all PAC meetings.

 

“I’ve really enjoyed my time as PAC Chair, it’s not a big scary, time consuming job as people often think.  I’ve gotten to know more parents than I would otherwise and have a great relationship with the school principal and staff.  And, at school events, when you get to hand out the treats, freezies or ice cream, you are the most popular parent at school!  I’ve had a great team to work with, everyone is happy to help each other out, and it’s a lot of fun!” – Cindy, PAC Chair, 2017-2021.

Vice Chair and communications

The PAC Vice-Chair supports the PAC Chair in their role and may assume their duties where needed. There may be one or more people who work together to fulfill this role. This role updates the PAC website, maintains social media accounts, and assists the Secretary with other communication duties, as needed.  This position can be combined with any Member-at-Large or Co-ordinator position. 

 

Approximate time commitment: 1-2 hours per week, possibly more if there is an event or project, less if there are no events. Vice-Chair is expected to attend monthly PAC meetings.

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"I joined the PAC executive because I believe that through parental involvement and modelling, our kids can learn about the importance of community, collective action and the fact that people of all ages, backgrounds and abilities can impact positive change. I'm looking forward to working with a new group on the executive in 2021/22!" ~Karen, PAC Vice-Chair and Communications, 2020 - 2021.

Secretary 

The secretary records, distributes and files minutes of PAC meetings, as well as keeping up-to-date copies of the constitution and by-laws. They prepare and maintain and distribute other documentation as requested by PAC members. The secretary also receives and processes correspondence on behalf of the PAC and ensures safekeeping of records.

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The PAC Secretary needs to commit to all meetings for the year. This position is one of the least commitment heavy roles in the executive, so it works with a lot of different schedules.

Specific desired skills – good typing skills, able to summarize main points of a discussion, good organizational skills.

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Approximate time commitment: 1 hour per week, dependent on if it’s a meeting week. Some weeks don’t require any time. The secretary is expected to attend monthly PAC meetings.

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“I joined the PAC to feel like I was part of the process of contributing to the school. I also wanted an avenue to meet parents I would have otherwise not had a chance to meet... I also feel that people are often afraid of attending meetings for fear of getting roped into helping. This is very rarely the case. More often, parents get an evening away from the bedtime duties - and cookies!“ ~ Krissy, PAC Secretary, 2018-2021.

Treasurer 

The role of Treasurer will suit someone who is good with numbers and who is qualified or skilled in the field of accounting or bookkeeping. The Treasurer ensures that PAC funds are properly recorded and accounted for and disburses funds by cheque as authorised by the executive. In addition, the Treasurer drafts PAC budgets in consultation with the PAC executive and applies for an annual BC Gaming Grant. They prepare financial reports to present at meetings and prepare and submit reports on gaming funds spent to the government.

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Approximate time commitment: ~4 hours per month. Some weeks don’t require any time. A financial update is needed for all PAC meetings.

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“If you are interested in learning more about how the finances of a not-for-profit organization are managed then this is a role that might be of interest to you! Volunteering on the PAC has given me an opportunity to meet new parents, to get to know the staff at Willows better and has provided me with an opportunity to exercise my skillset in a volunteer capacity.” ~ Jenny, PAC Treasurer, 2016 - 2021.

Members-at-Large

Victoria Coalition of Parent Advisory Council (VCPAC) Representative

Members-At-Large are executive positions who may take on an additional coordinator or committee role depending on individual interests or skills. Time commitment for these positions vary, however these members are expected to attend the majority of monthly PAC meetings and to report on their activities at these meetings when it is appropriate. 

The VCPAC Representative attends VCPAC meetings and represent the school at these meetings. They report regularly to the PAC members and vice-versa to the VCPAC. They receive correspondence from the VCPAC on behalf of the Willows PAC. Click for more information about the VCPAC.

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Inclusiveness and New Families Coordinator

Help welcome new families to Willows with our monthly coffee meet-up after morning drop-off. This position works with the Kindergarten rep.

Volunteer Coordinator

Coordinating volunteer list information and for the Event Team to draw from.

Other Coordinators, teams, Committees 

  • Fun Lunch: assist at the monthly fun lunches

  • Events: help plan and implement PAC events

    • Dances​

    • Staff appreciation

    • Ride/Walk-to-school week

    • Blossom Festival

  • Social Media & Newsletter: help get the word out to parents and guardians

  • Emergency Preparedness: review inventory and update supplies if needed. Provide a status report once per year.

  • Food or Clothing Donation Drive: coordinate food/clothing drives and deliver to charities

  • Grade 5 Committee: coordinate end of year celebrations for the Grade 5s 

  • Spirit Wear: Willows school clothing orders, including Grade 5 grad hoodies with signatures

  • Grant Writer: working with executive members to write and secure fundraising grants

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Class Representatives for each Classroom

This volunteer role comes with a template for success and the flexibility to tailor it based on your unique classroom experience.  Acting as Class Rep is your opportunity to be more connected to your child’s classroom, the teacher, other parents and the school.

 

As Class Rep you will build a class contact list (and then update as needed):

  • Keep parents informed about the happenings of the classroom, school, and PAC

  • Help build community within your classroom and the school

  • Attend PAC meetings as much as possible

 

If you are interested in acting as your child’s Class Rep, please email us: willowspac@gmail.com

  • In the subject line please include: the teacher’s name and Div # (if you know it. If it's pre-September, you get a prize for fastest volunteer!)

  • In the body of the email please include: your name, student's name, and your email address

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